Money Saving Tips for Your Office Relocation
Relocating offices and staff can be a complex and costly process. In fact, many business owners are hesitant to move considering business downtime, employee uncertainty, and moving expenses. Often, it is beneficial for a business to take the leap and relocate in order to increase efficiency and productivity.
Below are 7 money saving tips businessowners should consider when relocating offices:
Tip 1: Start Early
Relocating your office can be an overwhelming process especially when there’s not enough time. Starting early allows you to evaluate options, create timelines/checklists, interview vendors, and review key financial decisions. Be sure to consider what you will do to create income during downtime.
Tip 2: Find Trusted Partners
Local specialists exist to help businesses make a smooth transition. An excellent way to find proven and trusted partners (such as real estate brokers, moving companies, phone/Internet providers, etc.) is to reach within your own network. You will be surprised how many references you will receive.
Tip 3: Communicate
Reduce business downtime by keeping everyone updated on the latest progress. Ask what is required in each department and compile a task list that needs to be completed to ensure the changeover goes smoothly. Also, be sure to keep communication channels open for feedback. Your staff may be aware of issues which could significantly improve the experience at the new office.
Tip 4: Get Insured
Unexpected disasters can be costly if anything breaks or moving related injuries occur. Insurance coverage does not cost much and can prevent unexpected costs. Always be sure to ask your new landlord and moving company about insurance coverage requirements to protect your belongings.
Tip 5: Utilize Creative Ways to Announce Your Move
Your clients will need to know where to find you. Start by updating your website, announce on social media, issue a press release in the local newspaper, update your information in referral directories (like Google), place a “we’ve moved” note in your email signature, or spend time reaching out to clients directly.
Tip 6: Keep Records
You can still save money after you move into your new space, especially during tax season. It’s important to keep a record of costs associated with moving business equipment, supplies, and inventory from one location to another.
Tip 7: Digital Services Hookups
Ask your landlord what services are supported by the building. With so many options, choosing the best suited company can be an important business decision and you may be able to renegotiate your contract to get a better price. It also helps knowing your staff will have operating phone and internet as soon as you move in.
Even with the best partners, plans, and preparation, things can always go wrong. It’s important to lead by example and keep a positive attitude, delegate responsibilities, seek advice of staff members and take it all in stride. Don’t be afraid of moving because your new office could make all the difference and increase productivity.